Creation FAQ

Creation FAQ2024-09-23T11:09:50-04:00

Questions about Creation

How are funding decisions made?2024-08-21T10:40:42-04:00

Applications are reviewed over three phases: 

In Phase 1, Creation staff screen application to remove any project we wouldn’t be able to fund. This includes pieces like if the organization budget of the group is too high, they don’t have any youth leaders, if their project isn’t happening in Canada, etc.  

In Phase 2, Applications are reviewed by Indigenous youth reviewers. They review and score applications based on the impact of the project. You can see who reviews applications here  

In Phase 3, the youth from Phase 2 discuss together the applications and recommend their top ones for funding.  

How long is the review process? When should I expect to hear back about my application?2024-08-21T10:43:21-04:00

The entire decision-making process takes about two months. So, if the application deadline is August 31st, you should expect to hear back in early November. If you’re not sure when to expect a decision about your application, check the funding guide for that stream! 

Questions about Eligibility

What kinds of projects are eligible for Creation grants? How do I know if my project is eligible?2024-08-21T12:37:14-04:00

Creation offers three types of grants – General Granting Streams, Emerging Needs Streams, and Partnership Streams – and different kinds of projects may be eligible for different types of grants.  

General Granting Streams: 

  • Creation’s core funding streams, namely: Youth Empowerment Stream, Small Project Funding, Medium Project Funding, Large Project Funding, Scaling Growth Stream, and Multi-Year Funding  
  • We call these “General Granting Streams” because there are very few restrictions on what kind of projects Creation will fund in these streams 
  • If the project is led by Indigenous youth and will positively impact Indigenous youth and/or their communities, then that project is eligible for funding in these streams! (Please note however that Creation cannot provide funding to projects that are political in nature, or that involve the distribution of alcohol, drugs, or other mind-altering substances) 
  • Examples of past projects funded in these streams include: starting a youth council, running a community meals on wheels program, hosting a podcast, hosting a gathering, offering leadership capacity building workshops, Indigenous language classes, creating and sustaining a community garden, creating a social media app for Indigenous youth, etc. 

 Emerging Needs Streams: 

  • These streams are targeted themed streams designed to help meet current needs in Indigenous communities, as identified by Creation’s Advisory Circle 
  • As such, the actual streams offered change year-to-year, and the kinds of projects funded also change, depending on the theme of the offered streams 
  • For Emerging Needs Streams, we recommend checking the “Project Summary” and “Project Focus Areas” in the relevant Funding Guide to see what kinds of projects are eligible for funding! 

Partnership Streams: 

  • These streams are offered in partnership with one of Creation’s sponsors, and generally have specific requirements that distinguish them from Creation’s General Funding Streams 
  • Requirements may be tied to geographic location, community type, or project type, and different Partnership Streams will have different requirements 
  • Like the Emerging Needs Streams, the actual streams offered and kinds of projects funded change year-to-year, depending on active partnerships 
  • As such, for Partnership Streams, it is also recommended to check the “Project Summary” and “Project Focus Areas” in the relevant Funding Guide to see what kinds of projects are eligible for funding! 
Where can I find more information about the funding stream I’m interested in applying for?2024-08-21T10:47:25-04:00

The best place to find more information about any of our funding streams is on our Creation Grants page, below the “Featured Funding Streams” heading.

Each stream has a webpage that will share upcoming deadlines, the funding guide, previous impact, examples of funded projects and more! If the grant you are interested in applying foris currently open or will be opening soon, it will be visible right under either the “Featured Streams” section.  Click on the image for the grant you’re interested in, and that will bring you to the stream webpage. On that webpage you can also download a PDF copy of the funding guide in English and French

If you’re interested in applying for a funding stream that isn’t currently open, you can learn more about those streams by clicking on the “+” button next to the “Upcoming Funding Streams” or “Closed Funding Streams”  titles. Once you have expanded those sections, you can again click on the image for the stream that interests you to access that stream’s funding guide. Please note that not all funding streams will be offered again in future. 

Can I apply for a Creation grant as an individual?2024-08-21T10:49:19-04:00

Most of the Creation funding streams require a group of (2–3 Indigenous youth to be eligible). Some streams may allow individual applicants. If this is the case, we will ensure that the community is aware by informing them via the stream funding guide and social media promotion.

What do we mean by “Youth-Led”?2024-08-21T10:52:21-04:00

All Creation grants require that a minimum of 2 (sometimes 3, depending on the stream) Indigenous youth aged 15-29 design and run the project. This means the youth leads: 

  • Come up with the idea and structure of their project 
  • Complete the application 
  • Attend necessary meetings with their IYR Grant Coordinator 
  • Attend mandatory workshops 
  • Plan and run the project
  • Take charge of their project evaluation 
  • And serve as primary contacts for their project

If that sounds like a lot, don’t worry! We’ll explain more and we encourage youth teams to have support from adults too. Successful applicants will also be assigned an IYR Grant Coordinator to support them along the way.   

Sometimes youth groups will apply to do a project in partnership with a larger organization and while that would still qualify, the project itself would still need to be meaningfully youth-led as outlined above. 

What do we mean by “Indigenous organization/group”?2024-08-21T12:27:26-04:00

IYR is committed to ensuring that funds from this granting program are going into the hands of Indigenous-led groups, organizations and collectives. When we refer to an Indigenous organization, we require that they meet the following criteria:  

Incorporated organizations/registered non-profits must meet all of the following three criteria:   

  • A mission/purpose, mandate and vision statement that outlines your organization’s commitment to working with Indigenous communities;   
  • At least 50% of organization’s Board of Directors are Indigenous and/or the organization is staffed and led by primarily Indigenous people  
  • The organization uses an Indigenous model/practices to serve Indigenous community  

Grassroots groups and collectives must meet all of the following three criteria:  

  • At least 50% of participants in programming run by the group are Indigenous (work is Indigenous focused)   
  • At least 75% of staff/organizers are Indigenous   
  • The group uses Indigenous practices to serve Indigenous community 

Questions about Applying

How do I apply for a Creation grant?2024-08-21T11:43:03-04:00

Creation uses a granting portal to process applications. When you’re ready to apply, you can access our granting portal through the link in the “Youth Grants” dropdown menu at the top of this page, or by clicking on the red “Apply to fund your community initiative” button on the “Creation Grants” page. 

If this is your first time applying for a Creation grant, your first step is to make an account on our grant portal. Once you’ve created/logged into your account, you’ll be able to see all grants that are currently open for applications by clicking on the “Apply” button at the top left of the screen. To start an application, scroll down to the grant you want to apply for, and click the “Apply” button next to the grant name.  

Once you’ve started an application, make sure to scroll to the bottom of the page and click on “Save Application” before leaving the page. You can work on your application over multiple sessions, just don’t forget to save it whenever you make changes. When you’re ready to submit, click on the “Submit Application” at the bottom of the application form. 

What do I do if I forgot to attach a document to my application?2024-08-21T11:44:22-04:00

Don’t panic! If you forgot to attach a document to your application, or you attached the wrong document, email us! You can either send the document that needs to be included with your application to Creation’s Administrative Assistant, Gwen, at gwen@indigenousyouthroots.ca, or to Creation’s Program Manager, Shawna, at shawna@indigenousyouthroots.ca. 

Do you offer extensions?2024-08-21T11:45:27-04:00

Yes! As long as you start an application before the deadline to apply, we can typically offer week-long extensions. Longer extensions can also be provided in certain circumstances. If you need an extension, please email Creation’s Administrative Assistant, Gwen, at gwen@indigenousyouthroots.ca, or Creation’s Program Manager, Shawna, at shawna@indigenousyouthroots.ca as soon as you can.  

I want to apply for a grant, but I need help. What should I do?2024-08-21T11:47:32-04:00

Let us know – we are more than happy to provide support! Reach out to Creation’s Administrative Assistant, Gwen, at gwen@indigenousyouthroots.ca if you have questions about any part of the application process. Reach out to Creation’s Manager of Granting, Sareema, at sareema@indigenousyouthroots.ca if you would like to work one-on-one with someone on our team. 

Questions about Finances

What do we mean by “trustee”?2024-08-21T11:49:32-04:00

The Creation Granting Program allows a group or collective to hold up to $30,000 grants in a group leader’s personal bank account. However, if funds are larger than $30,000 and the group is unincorporated (i.e. not a registered charity, non-profit or organization), they will need to find an incorporated organization to support by trusting the grant.  

A trustee holds the grant funding for the grassroots or collective group, assumes the financial responsibility for managing the funds, and ensures that the project deliverables are completed. In addition, the trustee may choose to take a small admin fee for holding the responsibilities outlined above*. A grassroots or collective that is receiving less than $30,000 in funding may also choose to have a trustee if that is the better approach for their group/project.

* Please include trustee admin fees in your budget proposal. These fees are an eligible expense (Creation will pay them) 

If I keep the payment in my personal bank account, will I need to claim it on my personal income tax?2024-08-21T11:51:43-04:00

If you or another group member decides to keep the funding in a personal bank account, it won’t be considered as part of your personal income for taxes. The contract and project closeout letter (provided after your final report is submitted) can be provided if the Canada Revenue Agency (CRA) asks why the individual received the large sum of money in their personal bank account. One important thing to note is that it’s crucial for the person who received the funding to keep the contract, project closeout letter and all the receipts for four years. This is because the CRA may request an audit for this information within that time frame. 

What do you mean by “operating budget”?2024-08-21T11:53:01-04:00

When we ask for an “operating budget”, we are asking about how much money your group has access to over the course of a year. This amount should include all administrative costs, staff salaries, program costs (materials, renting out a space, snacks, etc.), honorariums, etc. This budget spans the entire year, and encompasses your group’s entire budget, not just the budget for the project you’re applying for!  

It is okay to provide an estimate for this number if you don’t know the exact amount. It is also more than okay to apply for a Creation grant if you’re a new group or if your group currently has an operating budget of $0.00!!  

What should be included in the application project budget?2024-08-21T11:54:06-04:00

Your application project budget should include all costs related to your project that you intend to cover using funding from Creation. Depending on your project, it could include:  

  • Project supplies and materials
  • Costs tied to renting out a space 
  • Facilitator honorariums 
  • Elder gifts and honorariums 
  • Participant honorariums 
  • Staff salaries 
  • Snacks for participants 
  • Transportation costs 
  • Accommodation costs 
  • Administration costs, including trustee costs 
  • Contracts (like websites, software, hiring event photographers, etc.) 
  • Training opportunities for youth leaders, etc.  

Any part of your project that you plan to pay for using funding from Creation should be included in the application project budget! 

Can I use funding from Creation to cover the costs of honorariums?2024-08-21T11:55:12-04:00

Yes! Funding from Creation can be used to cover the costs of honorariums for participants, Elders, facilitators, as well as for project leaders. Please note however, that smaller grants, like the Youth Empowerment Stream, may have restrictions on how much funding from a Creation grant can be used for honorariums for project leaders. The specific limit is detailed in the stream’s funding guide. 

Can I use funding from Creation to cover the costs of renting out a space?2024-08-21T11:56:39-04:00

Yes, you can use the funding to rent space. You can indicate the rental space on the budget you will submit with your application. 

Questions about Running a Project

How many people should my project reach?2024-08-21T11:57:36-04:00

Reach looks different for different projects. Some projects are focused on reaching big numbers of youth (like 500+ over one single event). Other projects are focused on reaching a small number of youth but with a deeper engagement (like 15 youth but weekly over several months). We’ve funded both types of projects! 

What do I do if I am having issues running my project?2024-08-21T11:58:16-04:00

First off, know that it happens all the time. Lots of groups we work with run into issued or challenges. We encourage you to reach out to your Grant Coordinator, who acts as a project mentor for you. They will be able to brainstorm solutions with you, talk it through and identify what your options are. Sometimes your project may need to shift or change to navigate the challenges, and we are always happy to help support that.  

Who should I reach out to about questions?2024-08-21T12:00:53-04:00

Every stream has its own Grant Coordinator (it will be Arizona, Forrest or Patricia). They will be the person who emailed you your funding approval, who you did your orientation with and who most of your emails should be from. Please reach out to your Grant Coordinator for any questions! If you are confused about who yours is, reach out to Sareema, Grants Manager at sareema@indigenousyouthroots.ca  

For More Information

Sareema has shoulder length brown hair and is wearing a white sleeveless top.

Impact & Granting, Grant Manager